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Team Workspace

AI that knows your firm, shared by everyone in it.

We build you an AI workspace that knows who you are, who you serve and where you’re headed, so everything it drafts sounds like your firm from the first word.

Firm context

It already knows your firm.

Your positioning, policies and approved language sit in one place. When your firm changes direction, every draft picks it up, without anyone re-explaining it.

Dana StephensSales

Pitch deck for Northfield Partners. Notes: 40 people, growing fast, wants costs they can plan for. Meeting Thursday.

What it already knows
  • Proposals go out on the firm templateTemplates
  • Fees are quoted after a call, never in a first emailSales playbook
  • Compliance reviews every client-facing messageCompliance policy
Draft deck, 6 slides
  1. 1Northfield Partners: growing without the guesswork
  2. 2One fixed fee, agreed before we start
  3. 3How we’d work with a 40-⁠person team
  4. 4The first 90 days, step by step
  5. 5Who you’d work with
  6. 6Scope, fee and next steps
Everyday use

What your team uses it for.

Drafting from approved languageEmails, posts and proposals start from the wording your compliance team already signed off.
Answers from your policies and past workAsk a question and get an answer drawn from your own documents, with access by role.
Meeting prepA short brief on a client or prospect, from your notes and your CRM.
Where it runs

A ready-made platform, or a custom layer we build.

The fastest way to get everyone using AI that already understands your firm.

Nobody pays us to recommend a platform.
Built on
Claude Team ChatGPT Business Microsoft 365 Copilot
Firm contextSet up inside the platform you choose, with your guardrails and access by role.
ModelsThe models that come with the platform.
Best forGetting your team started quickly, on a tool they sign into.
Which model handles each task
Summarize a client call Platform models
Draft a proposal from past work Platform models
Answer a question from your policies Platform models
Every task runs on the models the platform provides.
Guardrails and access

Your compliance team sets the rules. Each role gets what its work needs.

Your compliance team decides what the workspace draws on and what goes to review.

Access by roleMarketing, sales, client service and operations each see the knowledge and assistants their work needs.
Review stays in placeClient-facing drafts go through a compliance review step by default, inside your approval process.
Your firm's workspace 5 of 12 open to Marketing
Viewing as
Knowledge
Firm context Open
Approved language Open
Policies Open
Brand guidelines Open
Sales playbook Not for this role
Client records Not for this role
Process documentation Not for this role
Assistants
Content drafts Open
Proposal writer Not for this role
Client replies Not for this role
Meeting recaps Not for this role
Onboarding checklists Not for this role
Guardrails set by ComplianceRead only
Client-facing drafts use your approved language. Anything for a client goes to review before it is sent. Client records stay with client service.
How engagements work

Set it up once, then choose who runs it.

One-time Setup
Your firm's context and knowledge, loaded Guardrails set with your compliance team Access by role Your team trained to use it
then
Questions

About the team workspace.

No. If you already know you want a shared workspace, a short scoping call is enough to start. The assessment helps when you are still deciding where AI fits.

The one that fits how your team works and the tools you already use.

You update the firm context once, and everyone in the workspace works from the new version. On a managed plan, we make the update with you.

We recommend business plans whose terms keep your data out of model training, and set everything up within your IT and security requirements.

Your compliance team sets the guardrails, and access is set by role. We build to your requirements, and client-facing drafts stay within your review process.

Yes. Workflows can draw on the same firm context, so automated work and everyday drafting follow the same rules.

Let's get to work

What should your team's AI know about your firm?

Tell us about your firm, and we’ll show you what it looks like when every draft starts from what makes you different.

Get Started